BENEFITS OF TRADE SHOW PURCHASING
SAVE TIME!
Purchase orders are delivered to the vendors at the show. There is no time lost in paper shuffling and mailing. Your items can be shipped immediately.

SAVE MONEY!
Additional discounts are negotiated with our NAF Contractors.

KNOW YOUR CONTRACTORS!
Meet the vendors you work with on a daily basis. Discuss long standing issues or plans for new purchases.

INDIVIDUAL SUPPORT!
Get to know the people at AFNAFPO that assist you in your purchasing efforts.

TRADE SHOW MATERIALS
AFNAFPO will provide a purchasing package which will include:

• Trade Show Quotation Forms
• Purchasing Guide Step by step instructions on trade show purchasing w/ AFNAFPO
• Discount List A listing of additional discounts offered by NAF Contractors
• Purchasing Recap Designed to help you keep track of your purchases
• Purchasing Plan Designed to help plan which vendors you wish to visit, meetings, items you want to purchase...
• Catalog Request Form AFNAFPO does bring CSBP catalogs and price lists to the shows but they are for the use of the booth during the show and are not for distribution. If you would like a copy of any of the CSBP catalogs, there is a catalog request form enclosed in your purchasing package.

 

TRADE SHOW PURCHASING PROCEDURE
WHERE DO I BEGIN?

MAKE SURE AFNAFPO HAS A COPY OF YOUR PURCHASE REQUEST! Purchase requests should be submitted to AFNAFPO at least two weeks prior to the trade show. If you MUST hand-carry your request to the show, please make certain to have the following information available:

Installation Name

Activity

Invoice Address

Delivery Address (street address or building number)

PR Amount

Authorized Signature

THEN WHAT?

Take the AFNAFPO trade show quotation forms to the vendors you wish to purchase from (you will need a separate quotation for each vendor). Fill out the form, listing the items you want to purchase (make sure to list quantities, prices, sizes, etc.) and have the vendor fill out all of the vendor information on page 1. When you are finished, return the quotes to the AFNAFPO booth for processing.

WHAT CAN I EXPECT WHEN I RETURN TO THE AFNAFPO BOOTH?

Once you've completed your quotations, someone from AFNAFPO will sit down with you to review your purchases. When you are finished, the order will be loaded into the computer. A purchase/delivery order (PO/DO) will then be printed and delivered to the appropriate vendor.

WILL I GET A COPY OF MY ORDER AT THE SHOW?

No! Purchase/delivery orders will not be issued to the activity managers at the show, but, you will be given a copy of your quotation forms so you can keep track of your purchases.

WHEN WILL I RECEIVE MY ORDER?

AFNAFPO will print, reproduce and mail all purchase/delivery orders to the "invoice to" and "ship to" addresses listed on your purchase request within two weeks of returning to the office.

WHEN WILL MY ITEMS BE SHIPPED?

Your purchases will be shipped in accordance with the delivery dates on the quotation/purchase order. Please write any special instructions on the quotation.

HOW WILL MY ITEMS BE SHIPPED?

All purchases will be shipped prepaid by most economical means, unless they are small enough to be sent UPS or via U.S. Mail. Any shipments using Material Management Int'l (MMI) must be approved by the activity manager. No orders will be shipped MMI without authorization by the activity manager.

IMPORTANT! Please read...
Upon submitting a purchase request (P.R.) for a trade show, please make certain that the following items are included:

• Installation Name | Activity | Invoice Address
• Physical Delivery Address (street address or building number) | PR Amount | Authorized Signature

ALSO...

You CAN make purchases from more than one vendor using the same P.R.
therefore you do not need to submit a separate P.R. for each purchase.